If there’s one thing I’ve found so far on the wedding planning journey, is that the options are just so overwhelming.

I’m only in the earliest stages of planning, and thank goodness I have at least a few things figured out. I know (roughly) what my centerpieces will be. We’re not doing a wedding cake and instead, we’ll have a dessert bar. We’ve narrowed it down to two months that we’d like to have the wedding in. But choosing a venue? Kill me.

(Psst…some of the venues we are considering are in the photos…)

Photos taken from venue websites. Except for the one at night. That came from my Mister.

The venue is one of the biggest decisions you make in wedding planning – and I’ve found that it can be one of the most frustrating pursuits so far.

I’ve contacted more than 35 venues in the past three months. I’ve heard back from maybe a third of those. Some were completely out of our price range, so they got cut off the list first. Then we got rid of the venues that couldn’t accommodate our guest list. Then the ones that wouldn’t allow for alcohol to be served (we like our beverages!). Then there were some that were flaky, non-responsive, or rude. Cut.

Now, I’ve got things narrowed down to about 5-7 venues. We haven’t visited any yet and that’s the next step of the journey, but trimming down the volume of venues did give me some insight into the process (and hopefully I can apply this to other areas of my planning):

  • Know what’s important to you. When it comes to choosing a venue, we want a place that has good food (or allows for good outside catering), is attractive, is easily accessible, and isn’t a hassle in any way. The less stress we have for this shindig, the better. Both my fiance and I are on the same page with the type of “feel” we want our venue to have, as well as what we want and don’t want in our reception. 
  • Have an idea of limits. A rough estimate of your guest list can make a huge difference. Before we even got engaged, Brent and I made mock guest lists out of curiosity to see how many people we’d want to have. We’re around 175 (though I have this overwhelming urge to want to invite everyone, but curbing that is a topic for another post) and having that number in mind made it easier to look at venues. Right off the bat, I was able to slim down my list of places to contact for pricing quotes.
  • Think about your guests. My biggest priority for the day is for everyone to have a good time, and I want to make sure that they’re comfortable and well taken care of. I consider their needs as well as my own desires for what I want the wedding reception to be.
  • First impressions matter. I think more favorably about the venues and vendors that responded quickly (and thoroughly!) to my inquiries about pricing and capacity. Unfortunately, I’ve dealt with a few who took forever to respond, never called back, never followed through, were vague and difficult, or just didn’t impress me. Professionalism, friendliness, and a dedication to service makes a different to a couple shopping for a venue – if you don’t have this down, you’re missing out in a big way.

We still have a lot of time before we have to start nailing down the nitty gritty details, but this is going to be a biggie. It’s going to determine a lot of other things (including the date!) so I’m taking extra care to not rush into it and to think everything through.

Speaking of thinking things through, am I over analyzing? Should I just pick a place and run with it? What did you do for your wedding? I’d love to get your thoughts too!